Content Management Systems (CMS)
Content
Content Management Systems (CMS) Explained
A content management system (CMS) is a program used to create a framework for the content of a Web site. With most CMS's, the framework can be customized with a "skin" that defines the look & feel of the site. The CMS approach is often significantly more cost effective in the long run as all updates can be made "in house". The content managed by a CMS includes images, media, audio files, electronic documents and Web content (but can be enhanced to include absolutely anything). The idea behind a CMS is to make these files available inter-office, as well as over the Web via the website. A CMS can also be used as an archive & usually CMS's have built in rollback functionality & recovery tools. Many companies use a CMS to store files in a non-proprietary form & to share files with ease, as most systems use server-based software, further broadening file availability. "Workflow" is the idea of moving an electronic document along either for approval or for adding content. Some CMS's will easily facilitate this process with e-mail notification and automated routing. This is ideally a collaborative creation of documents. A CMS facilitates the organization, control, and publication of a large body of documents and other content, such as images and multimedia resources. A Web Content Management System (WCMS) is a content management system implemented as a web application, for creating and managing HTML content. It is used to manage and control a large, dynamic collection of web material (HTML documents and their associated images). A CMS facilitates content creation, content control, editing, and many essential web maintenance functions. Usually the software provides authoring (and other) tools designed to allow users with little or no knowledge of programming languages or markup languages to create and manage content with relative ease of use. Most systems use a database to store content, metadata, and/or artifacts that might be needed by the system, making them recoverable & providing an entire site backup. A presentation layer displays the content to regular website visitors based on a set of templates. The templates are often XSLT files. Administration is typically done through browser-based interfaces. A Content Management System (CMS) differs from website builders like Microsoft FrontPage or Adobe Dreamweaver. A CMS allows non-technical users to make changes to an existing website with little or no training. Web content management systems typically require an experienced coder to set-up and add features, but it is primarily a website maintenance tool for non-technical administrators.
Web content management systems capabilities A web content management system is a software system used to manage and control a large, dynamic collection of web material (HTML documents and their associated images). A CMS facilitates document control, auditing, editing, and timeline management. A Web CMS provides the following key features: Automated templates Create standard output templates (usually XHTML and XML) that can be automatically applied to new and existing content, creating one central place to change that look across a group or content of a site. Easily editable content Once your content is separated from the visual presentation of your site, it usually becomes much easier and quicker to edit and manipulate. Most CMS software include WYSIWYG editing tools allowing non-technical individuals to create and edit content. Scalable feature sets Most CMS have plug-ins or modules that can be easily installed to extend an existing site's functionality. Workflow management Workflow is the process of creating cycles of sequential and parallel tasks that must be accomplished in the CMS. For example, a content creator submits a story but it is not published on the website until the copy editor cleans it up, and the editor-in-chief approves it. Document management CMS solutions may provide a means of managing the life cycle of a document from initial creation time, through revisions, publication, archive, and document destruction. Content virtualization CMS systems may provide a means of allowing each user to work within a virtual copy of the entire website, document set, and/or code base. This enables changes to multiple interdependent resources to be viewed and/or executed in-context prior to submission.
Web content management system
From Wikipedia, the free encyclopedia
Jump to: navigation, search See also: Content management system
A web content management system (WCMS)[1] is a software system that provides website authoring, collaboration, and administration tools designed to allow users with little knowledge of web programming languages or markup languages to create and manage website content with relative ease. A robust WCMS provides the foundation for collaboration, offering users the ability to manage documents and output for multiple author editing and participation. Most systems use a content repository or a database to store page content, metadata, and other information assets that might be needed by the system. A presentation layer (template engine) displays the content to website visitors based on a set of templates, which are sometimes XSLT files.[2] Most systems use server side caching to improve performance. This works best when the WCMS is not changed often but visits happen regularly. Administration is also typically done through browser-based interfaces, but some systems require the use of a fat client. A WCMS allows non-technical users to make changes to a website with little training. A WCMS typically requires a systems administrator and/or a web developer to set up and add features, but it is primarily a website maintenance tool for non-technical staff.
Contents
1 Capabilities 2 Types o 2.1 Offline processing o 2.2 Online processing o 2.3 Hybrid systems 3 Advantages 4 Disadvantages 5 Notable web CMS 6 See also 7 References
Capabilities
A web content management system is used to control a dynamic collection of web material, including HTML documents, images, and other forms of media.[3] A CMS facilitates document
control, auditing, editing, and timeline management. A WCMS typically has the following features:[4][5]
Automated templates Create standard output templates (usually HTML and XML) that can be automatically applied to new and existing content, allowing the appearance of all content to be changed from one central place. Access control Some WCMS systems support user groups. User groups allow you to control how registered users interact with the site. A page on the site can be restricted to one or more groups. This means an anonymous user (someone not logged on), or a logged on user who is not a member of the group a page is restricted to, will be denied access to the page. Scalable expansion Available in most modern WCMSs is the ability to expand a single implementation (one installation on one server) across multiple domains, depending on the server's settings. WCMS sites may be able to create microsites/web portals within a main site as well. Easily editable content Once content is separated from the visual presentation of a site, it usually becomes much easier and quicker to edit and manipulate. Most WCMS software includes WYSIWYG editing tools allowing non-technical users to create and edit content. Scalable feature sets Most WCMS software includes plug-ins or modules that can be easily installed to extend an existing site's functionality. Web standards upgrades Active WCMS software usually receives regular updates that include new feature sets and keep the system up to current web standards. Workflow management workflow is the process of creating cycles of sequential and parallel tasks that must be accomplished in the CMS. For example, one or many content creators can submit a story, but it is not published until the copy editor cleans it up and the editor-in-chief approves it. Collaboration
CMS software may act as a collaboration platform allowing content to be retrieved and worked on by one or many authorized users. Changes can be tracked and authorized for publication or ignored reverting to old versions. Other advanced forms of collaboration allow multiple users to modify (or comment) a page at the same time in a collaboration session. Delegation Some CMS software allows for various user groups to have limited privileges over specific content on the website, spreading out the responsibility of content management.[6] Document management CMS software may provide a means of collaboratively managing the life cycle of a document from initial creation time, through revisions, publication, archive, and document destruction. Content virtualization CMS software may provide a means of allowing each user to work within a virtual copy of the entire web site, document set, and/or code base. This enables changes to multiple interdependent resources to be viewed and/or executed in-context prior to submission. Content syndication CMS software often assists in content distribution by generating RSS and Atom data feeds to other systems. They may also e-mail users when updates are available as part of the workflow process. Multilingual Ability to display content in multiple languages. Versioning Like document management systems, CMS software may allow the process of versioning by which pages are checked in or out of the WCMS, allowing authorized editors to retrieve previous versions and to continue work from a selected point. Versioning is useful for content that changes over time and requires updating, but it may be necessary to go back to or reference a previous copy.
Types
There are three major types of WCMS: offline processing, online processing, and hybrid systems. These terms describe the deployment pattern for the WCMS in terms of when presentation templates are applied to render web pages from structured content.
Offline processing
These systems, sometimes referred to as "static site generators",[7] pre-process all content, applying templates before publication to generate web pages. Since pre-processing systems do not require a server to apply the templates at request time, they may also exist purely as designtime tools.
Online processing
These systems apply templates on-demand. HTML may be generated when a user visits the page or it is pulled from a web cache. Most open source WCMSs have the capability to support add-ons, which provide extended capabilities including forums, blog, wiki, web stores, photo galleries, contact management, etc. These are often called modules, nodes, widgets, add-ons, or extensions. Add-ons may be based on an open-source or paid license model.
Hybrid systems
Some systems combine the offline and online approaches. Some systems write out executable code (e.g., JSP, ASP, PHP, ColdFusion, or Perl pages) rather than just static HTML, so that the CMS itself does not need to be deployed on every web server. Other hybrids operate in either an online or offline mode.
Advantages
Low cost Some content management systems are free, such as Drupal, TYPO3, Joomla, and WordPress. Others may be affordable based on size subscriptions.[8] Although subscriptions can be expensive, overall the cost of not having to hire full-time developers can lower the total costs. Plus software can be bought based on need for many CMSs. Easy customization A universal layout is created, making pages have a similar theme and design without much code. Many CMS tools use a drag and drop AJAX system for their design modes. It makes it easy for beginner users to create custom front-ends.[9] Easy to use CMSs are designed with non-technical people in mind. Simplicity in design of the admin UI allows website content managers and other users to update content without much training in coding or technical aspects of system maintenance. Workflow management
CMSs provide the facility to control how content is published, when it is published, and who publishes it. Some WCMSs allow administrators to set up rules for workflow management, guiding content managers through a series of steps required for each of their tasks. Good For SEO CMS websites are also good for SEO. Freshness of content is one factor that helps, as it is believed that some search engines give preference to website with new and updated content than websites with stale and outdated content. Usage of social media plugins help in weaving a community around your blog. RSS feeds which are automatically generated by blogs or CMS websites can increase the number of subscribers and readers to your site. Url rewriting can be implemented easily which produces clean urls without parameters which further help in seo. There are plugins available that specifically help with website seo.
Disadvantages
Cost of implementation Larger scale implementations may require training, planning, and certifications. Certain CMSs may require hardware installations. Commitment to the software is required on bigger investments. Commitment to training, developing, and upkeep are all costs that will be incurred for enterprise systems.[10] Cost of maintenance Maintaining CMSs may require license updates, upgrades, and hardware maintenance. Latency issues Larger CMSs can experience latency if hardware infrastructure is not up to date, if databases are not being utilized correctly, and if web cache files that have to be reloaded every time data is updated grow large. Load balancing issues may also impair caching files. Tool mixing Because the URLs of many CMSs are dynamically generated with internal parameters and reference information, they are often not stable enough for static pages and other web tools, particularly search engines, to rely on them.
Notable web CMS
See also: List of content management systems
Some notable examples of CMS:[11]
WordPress is the most popular content management system. It originated as a blogging CMS, but has been adapted into a full-fledged CMS.
Joomla! is a popular content management system that can be used to easily create and edit webpages, but it is more complex than Wordpress. Drupal is the second most used CMS (top 100k sites) and originated before WordPress and Joomla. It is more difficult to learn and understand than the above two CMSs, but is the most secure. It powers the White House site. ExpressionEngine is in the top 5 most used CMSs (top 100k sites). It is a commercial CMS made by EllisLab but has been used on many sites including the State Department, GE and many others.
Web Content Management Explained in Plain English
Web Content Management Systems (WCM or WCMS), are systems (usually web based) that facilitate the creation, management and delivery of information (content and documents), typically via corporate websites, portals, extranets or intranets. Content Management Systems can be used for corporate websites, secure extranets for trading partners or online communities and intranets. Content Management Systems in large organizations are often referred to as Enterprise Content Management Systems (ECMS). Web Content Management Systems are a subset of the Enterprise Content Management System. The basic roles of a CMS include a content creator, reviewer and a publisher. This user security level enables the editor and reviewer to manage content via a web browser with the content stored in a database. In it’s simplest form, the CMS (using a browser) will allow a content creator to use an editor to create and edit content with an authorized user to approve the content to be published in a live environment. All of this interaction is controlled through security, workflow and audit trails and all of this is stored and tracked in a database. In the years pre and post the dot com boom, what is now described as Content Management Systems or CMS, were custom developed by internal programmers or external contractors. Currently the trend is to purchase Content Management Software due to the following reasons (depending on the vendor):
Extensive pre-built features Upgrade path Scalability More functionality Increased security Fewer software issues Improved usability
Mature product External support Integration expertise Resources to develop additional functionality Lower total cost of ownership Training availability User and technical documentation Application help Problem knowledge base Not reliant on employees with an organization Modularity Product roadmap Application Program Interface (API) available Compliant with standards such as W3C
Content Management Systems are now being utilized to facilitate the following:
Online commerce Knowledge management Document management Information management and dissemination Integration with accounting, distribution or business systems Seamless login to the CMS from the network, such as Microsoft Active Directory Moving business processes online Business process engineering Interaction with community, whether staff, customers, suppliers or other trading partners Self- service capability, providing a more effective and lower cost of service Compliance
Elcom’s elcomCMS Content Management System is utilized by a range of clients including Small to Medium Enterprises, Large multi-nationals and numerous Government agencies. Read more about Elcom’s elcomCMS offering for Web Content Management. With so many CMS vendors out there selling their wares, how do you determine which ones have the right stuff? Hopefully this simple checklist of the top 10 requirements will help you to separate the “wheat from the chaff” so to speak.
Content Management Glossary
Here you find a list of all the common content management related terms. All of the definitions on this page are an internal anchor that link to themselves, thus if you wanted to link at the Intranet definition on this page you would scroll down to Intranet and click on it. Then in the address bar you would see http://www.elcomcms.com/glossary/#intranet which
links directly to that definition. This page is licensed under a Creative Commons license. You can modify it, distribute it, sell it, and keep the rights to whatever you make, provided you included an attribution link back to this page. This work is licensed under a Creative Commons Attribution 3.0 License. To copy the glossary for use on your site, click in the box to select the HTML code, press Ctrl+C to copy, and then paste into your web site:
<h1>Glossary of Content Manangement Terms</h1> <h2><a
Glossary of Content Manangement Terms
Check in check out
Check-in/Check-out is an activity of version control that allows a user to record access to a content asset. In many cases the access to the content asset (eg a document) may result in the asset being 'locked' so that other users don't update it concurrently. Check-in is the activity of reenabling the asset to be used by others.
Collaboration
Collaboration is the process of two or more people working together on a common goal, document, content asset, process, work flow or function. The parties involved can be work colleagues, partners, customers, subject matter experts, or even just interested members. Collaboration is the process in which they interact and enage.
Collaboration platform
A Collaboration platform is a technology that facilitates the interaction and involvement people on a shared goal or task. Collaboration platforms are often web based and allow real-time sharing of thoughts and ideas as well as concurrent input on documents, conversations and content assets.
Content management
Content Management is the practice of organizing and ordering all the content assets of a person, business, company or enterprise. It can relate to documents, web, intranet, portals , products, media and more.
Content management system
A content management system is a way of effectively organizing the content assets of a person, company, business or organization. The content assets can be documents, web pages, images, videos, records, staff details, and other items of information. Content management systems are usually software based and utilised in a collaborative environment. They usually provide controls for managing access and update of the assets as well as version control for controlling history of the changes.
Content manager
A content manager is a person who's role is to ensure content is produced, managed and made available to the appropriate audience. The role can be focussed internally (eg content for staff) and externally (eg content on a web site, links on social media, etc)
Corporate intranet
A corporate intranet is an enhanced version of an intranet that usually includes additional controls for staff management, scheduling, online learning & training, as well as advanced search capabilities.
Digital Asset Management
Digital Asset Management is a component of content management that typically focussed on larger sized content assets including video, image and audio. DAMs include tools for searching within these digital assets, efficiently versioning them and distributing them to users.
Document management
Document management is a specific form of content management that pertains to documents including text based documents, PDFs, emails, spreadsheets and project plans. It usually includes key functionality for checking-in and checking-out documents so that a 'source of truth' can be maintained.
Ecommerce
Ecommerce (or electronic commerce) is the general term for transaction between purchaser and seller. It includes consumer purchasing, B2B and B2E transactions. Ecommerce can be facilitated via online shopping, extranet portals, share trading sites, and many other channels.
Elcom
Elcom is a globally recognized content management systems vendor, providing intranet, extranet and web content management solutions.
Enterprise content management
Enterprise content management is the practice of managing the content and processes of an enterprise. It includes use of a content mangement system, but usually extends to more than just the content assets to encompass workflow, collaboration on content, messaging, advanced searching and custom reporting of content related activities.
Enterprise search
Enterprise Search is an advanced form of content search, to enable larger companies quick location of key assets. It usually includes detailed taxonomy and asset tagging, and the ability to search within a large number of content formats (Eg documents, video, XML files, etc).
Extranet
An extranet is a system, typically accessed via a web browser, that allows a company to provide information, products and services to external parties (eg customers, partners and other companies). Extranets typically require a secure login process to access. Some extranets offer integration points for partner companies to interface with (eg automatic interfacing to sales ordering processes).
Extranet portal
An extranet portal is a personalized view of a company's extranet, typically integrated with access to other applications.
Html5
HTML 5 is the latest web standard for presenting content in the web. The standard is still under development, but even in its draft form it has been embraced by many web developers due to its focus on improved drawing, media playback and offline storage.
Information architecture
Information architecture is both a verb: the act of designing efficient systems for managing complex data, and a noun: the result of the information architecture act. Within content management systems it is used to enable efficient structure of information and content assets.
Intranet
An intranet is a software system, typically used via a web browser, for managing content and company information within an organization. Intranets are usually private and require a login to access (and are this not viewable publicly). Some intranets may not even be accessible externally
from a company's network. Intranets are usually restricted to employees of a company due to the sensitivity of the information provided.
Intranet portal
An intranet portal is a personalized view of a company's intranet and other company systems (eg links to a legacy system used within the organisation). Intranet portals often integrate with other systems to provide users with single sign-on access to those systems.
Knowledge management
Knowledge management is the practice of ensuring insights, results and learning within an organization is captured and made available for staff to find, use, update, adopt and integrate into company processes. Knowledge management often aligned with training and learning, as well as innovation and research initiatives.
Learning management system
Learning management systems (LMS) allow companies to efficiently distribute training, learning and re-skilling content to staff, partners and customers. They are typically provided via web based software systems and viewed using a web browser. A feature of learning management systems is they capture user progress and allow training programs to be paused and resumed easily. Based on user interactions (such as completing items, tests and assignments) the content presented can be tailored to the user.
Mobile web
The Mobile web is the umbrella term for all mobile based web activities including browsing a web site on a mobile device, providing web based applications that target mobile devices and the usability design for sites experienced on mobile devices.
Online shopping
Online shopping is the activity of viewing company products on a web site or portal, and allowing the products (or services) to be purchased via secure transactions if desired.
Semantic web
The semantic web is the consolidation of data that can be interacted with by machines. It was coined by Tim Berners-Lee and is generally used to refer to the technologies that enable machines to process the data.
Taxonomy
Taxonomy refers to the classification of content assets including how documents, images, web content, videos, staff details, training materials etc are tagged, structured and organized.
Version Control
Version control is the process of managing changes to content assets including documents, images, audio, video and text content. Version control can include functionality for locking assets when they are checked-out, as well as merging tools for incorporating multiple changes back into a single source. Tools for categorizing, commenting and highlighting changes are provided on advanced version control systems.
Web CMS
A web CMS is a web based content management system (CMS) that is focussed on maintained web based content assets including HTML, images, documents, video, audio and user information. A web CMS maintains a centralized template structure for consistent look-and-feel across the system, freeing users to concentrate on adding, editing and maintaining the content itself.
Web content management system
A web content management system is the full name for a web CMS. See: Web CMS
Web engagement management
The process of building relationships with customers that result in them becoming ambassadors for your brand or product. It is the process of ensuring that a site presents the right content, to the right person, at the right time.
Wiki
A wiki is a web based system for creation, updating and searching of simple HTML content. A wiki is usually collaboratively edited, and is often open to public access. Some wikis allow anonymous access and updating of wiki pages.
Component content management system
From Wikipedia, the free encyclopedia Jump to: navigation, search
This article relies largely or entirely upon a single source. Relevant discussion may be found on the talk page. Please help improve this article by introducing citations to additional sources.
(March 2009)
A component content management system (CCMS) is a content management system that manages content at a granular level (component) rather than at the document level. Each component represents a single topic, concept or asset (for example an image, table, product description, a procedure). The CCMS must be able to track "not only versions of topics and graphics but relationships among topics, graphics, maps, publications, and deliverables." [1] Components can be as large as a chapter or as small as a definition or even a word. Components in multiple content assemblies (content types) can be viewed as components or as traditional documents. Although modular documentation is not necessarily XML-based, it is usually the case. Standards include:
Darwin Information Typing Architecture (DITA) S1000D.
Challenges for the technical writers include topic-based authoring, that is shifting from writing book-shaped, linear documentation to writing modular, structured and reusable content component. Each component is only stored one time in the content management system, providing a single, trusted source of content. These components are then reused (rather than copied and pasted) within a document or across multiple documents. This ensures that content is consistent across the entire documentation set.[2] Each component has its own lifecycle (owner, version, approval, use) and can be tracked individually or as part of an assembly. Component content management (CCM) is typically used for multi-channel customer-facing content (marketing, usage, learning, support). CCM can be a separate system or be a functionality of another content management system type (for example, enterprise content management or web content management).
Contents
1 Benefits 2 Notes 3 Resources 4 See also 5 External links
Benefits
Benefits of managing contents at components level:
1. 2. 3. 4. Greater consistency and accuracy. Reduced maintenance costs. Reduced delivery costs. Reduced translation costs.[3]
Benefits of using a component content management system:
Version and control over the documents and the contents - reused or not. Check impacts on reused content changes. Improved collaboration and automation with workflows. Manage documentation releases. Ease of links and content maintenance. Further reduce translation costs. Higher collaboration. Improved modularity. Integration with editors.
Notes
1. ^ Howard Schwartz. "Why CCM is not a CMS: Or Why You Shouldn't Confuse a Whale and a Fish". The Center for Information-Development Management. 2. ^ "Crash Course for Content Management: What is content management?". Vasont Systems. 3. ^ Ann Rockley and Steve Manning. "Component content management: Overlooked by analysts; required by technical publications departments". The Rockley Group Inc.
Resources
S1000D Official homepage OASIS Official DITA page Comparison of Document Markup Languages
A content management system (CMS) is a program used to create a framework for the content of a Web site. With most CMS's, the framework can be customized with a "skin" that defines the look & feel of the site. The CMS approach is often significantly more cost effective in the long run as all updates can be made "in house". The content managed by a CMS includes images, media, audio files, electronic documents and Web content (but can be enhanced to include absolutely anything). The idea behind a CMS is to make these files available inter-office, as well as over the Web via the website. A CMS can also be used as an archive & usually CMS's have built in rollback functionality & recovery tools. Many companies use a CMS to store files in a non-proprietary form & to share files with ease, as most systems use server-based software, further broadening file availability. "Workflow" is the idea of moving an electronic document along either for approval or for adding content. Some CMS's will easily facilitate this process with e-mail notification and automated routing. This is ideally a collaborative creation of documents. A CMS facilitates the organization, control, and publication of a large body of documents and other content, such as images and multimedia resources. A Web Content Management System (WCMS) is a content management system implemented as a web application, for creating and managing HTML content. It is used to manage and control a large, dynamic collection of web material (HTML documents and their associated images). A CMS facilitates content creation, content control, editing, and many essential web maintenance functions. Usually the software provides authoring (and other) tools designed to allow users with little or no knowledge of programming languages or markup languages to create and manage content with relative ease of use. Most systems use a database to store content, metadata, and/or artifacts that might be needed by the system, making them recoverable & providing an entire site backup. A presentation layer displays the content to regular website visitors based on a set of templates. The templates are often XSLT files. Administration is typically done through browser-based interfaces. A Content Management System (CMS) differs from website builders like Microsoft FrontPage or Adobe Dreamweaver. A CMS allows non-technical users to make changes to an existing website with little or no training. Web content management systems typically require an experienced coder to set-up and add features, but it is primarily a website maintenance tool for non-technical administrators.
Web content management systems capabilities A web content management system is a software system used to manage and control a large, dynamic collection of web material (HTML documents and their associated images). A CMS facilitates document control, auditing, editing, and timeline management. A Web CMS provides the following key features: Automated templates Create standard output templates (usually XHTML and XML) that can be automatically applied to new and existing content, creating one central place to change that look across a group or content of a site. Easily editable content Once your content is separated from the visual presentation of your site, it usually becomes much easier and quicker to edit and manipulate. Most CMS software include WYSIWYG editing tools allowing non-technical individuals to create and edit content. Scalable feature sets Most CMS have plug-ins or modules that can be easily installed to extend an existing site's functionality. Workflow management Workflow is the process of creating cycles of sequential and parallel tasks that must be accomplished in the CMS. For example, a content creator submits a story but it is not published on the website until the copy editor cleans it up, and the editor-in-chief approves it. Document management CMS solutions may provide a means of managing the life cycle of a document from initial creation time, through revisions, publication, archive, and document destruction. Content virtualization CMS systems may provide a means of allowing each user to work within a virtual copy of the entire website, document set, and/or code base. This enables changes to multiple interdependent resources to be viewed and/or executed in-context prior to submission.
Web content management system
From Wikipedia, the free encyclopedia
Jump to: navigation, search See also: Content management system
A web content management system (WCMS)[1] is a software system that provides website authoring, collaboration, and administration tools designed to allow users with little knowledge of web programming languages or markup languages to create and manage website content with relative ease. A robust WCMS provides the foundation for collaboration, offering users the ability to manage documents and output for multiple author editing and participation. Most systems use a content repository or a database to store page content, metadata, and other information assets that might be needed by the system. A presentation layer (template engine) displays the content to website visitors based on a set of templates, which are sometimes XSLT files.[2] Most systems use server side caching to improve performance. This works best when the WCMS is not changed often but visits happen regularly. Administration is also typically done through browser-based interfaces, but some systems require the use of a fat client. A WCMS allows non-technical users to make changes to a website with little training. A WCMS typically requires a systems administrator and/or a web developer to set up and add features, but it is primarily a website maintenance tool for non-technical staff.
Contents
1 Capabilities 2 Types o 2.1 Offline processing o 2.2 Online processing o 2.3 Hybrid systems 3 Advantages 4 Disadvantages 5 Notable web CMS 6 See also 7 References
Capabilities
A web content management system is used to control a dynamic collection of web material, including HTML documents, images, and other forms of media.[3] A CMS facilitates document
control, auditing, editing, and timeline management. A WCMS typically has the following features:[4][5]
Automated templates Create standard output templates (usually HTML and XML) that can be automatically applied to new and existing content, allowing the appearance of all content to be changed from one central place. Access control Some WCMS systems support user groups. User groups allow you to control how registered users interact with the site. A page on the site can be restricted to one or more groups. This means an anonymous user (someone not logged on), or a logged on user who is not a member of the group a page is restricted to, will be denied access to the page. Scalable expansion Available in most modern WCMSs is the ability to expand a single implementation (one installation on one server) across multiple domains, depending on the server's settings. WCMS sites may be able to create microsites/web portals within a main site as well. Easily editable content Once content is separated from the visual presentation of a site, it usually becomes much easier and quicker to edit and manipulate. Most WCMS software includes WYSIWYG editing tools allowing non-technical users to create and edit content. Scalable feature sets Most WCMS software includes plug-ins or modules that can be easily installed to extend an existing site's functionality. Web standards upgrades Active WCMS software usually receives regular updates that include new feature sets and keep the system up to current web standards. Workflow management workflow is the process of creating cycles of sequential and parallel tasks that must be accomplished in the CMS. For example, one or many content creators can submit a story, but it is not published until the copy editor cleans it up and the editor-in-chief approves it. Collaboration
CMS software may act as a collaboration platform allowing content to be retrieved and worked on by one or many authorized users. Changes can be tracked and authorized for publication or ignored reverting to old versions. Other advanced forms of collaboration allow multiple users to modify (or comment) a page at the same time in a collaboration session. Delegation Some CMS software allows for various user groups to have limited privileges over specific content on the website, spreading out the responsibility of content management.[6] Document management CMS software may provide a means of collaboratively managing the life cycle of a document from initial creation time, through revisions, publication, archive, and document destruction. Content virtualization CMS software may provide a means of allowing each user to work within a virtual copy of the entire web site, document set, and/or code base. This enables changes to multiple interdependent resources to be viewed and/or executed in-context prior to submission. Content syndication CMS software often assists in content distribution by generating RSS and Atom data feeds to other systems. They may also e-mail users when updates are available as part of the workflow process. Multilingual Ability to display content in multiple languages. Versioning Like document management systems, CMS software may allow the process of versioning by which pages are checked in or out of the WCMS, allowing authorized editors to retrieve previous versions and to continue work from a selected point. Versioning is useful for content that changes over time and requires updating, but it may be necessary to go back to or reference a previous copy.
Types
There are three major types of WCMS: offline processing, online processing, and hybrid systems. These terms describe the deployment pattern for the WCMS in terms of when presentation templates are applied to render web pages from structured content.
Offline processing
These systems, sometimes referred to as "static site generators",[7] pre-process all content, applying templates before publication to generate web pages. Since pre-processing systems do not require a server to apply the templates at request time, they may also exist purely as designtime tools.
Online processing
These systems apply templates on-demand. HTML may be generated when a user visits the page or it is pulled from a web cache. Most open source WCMSs have the capability to support add-ons, which provide extended capabilities including forums, blog, wiki, web stores, photo galleries, contact management, etc. These are often called modules, nodes, widgets, add-ons, or extensions. Add-ons may be based on an open-source or paid license model.
Hybrid systems
Some systems combine the offline and online approaches. Some systems write out executable code (e.g., JSP, ASP, PHP, ColdFusion, or Perl pages) rather than just static HTML, so that the CMS itself does not need to be deployed on every web server. Other hybrids operate in either an online or offline mode.
Advantages
Low cost Some content management systems are free, such as Drupal, TYPO3, Joomla, and WordPress. Others may be affordable based on size subscriptions.[8] Although subscriptions can be expensive, overall the cost of not having to hire full-time developers can lower the total costs. Plus software can be bought based on need for many CMSs. Easy customization A universal layout is created, making pages have a similar theme and design without much code. Many CMS tools use a drag and drop AJAX system for their design modes. It makes it easy for beginner users to create custom front-ends.[9] Easy to use CMSs are designed with non-technical people in mind. Simplicity in design of the admin UI allows website content managers and other users to update content without much training in coding or technical aspects of system maintenance. Workflow management
CMSs provide the facility to control how content is published, when it is published, and who publishes it. Some WCMSs allow administrators to set up rules for workflow management, guiding content managers through a series of steps required for each of their tasks. Good For SEO CMS websites are also good for SEO. Freshness of content is one factor that helps, as it is believed that some search engines give preference to website with new and updated content than websites with stale and outdated content. Usage of social media plugins help in weaving a community around your blog. RSS feeds which are automatically generated by blogs or CMS websites can increase the number of subscribers and readers to your site. Url rewriting can be implemented easily which produces clean urls without parameters which further help in seo. There are plugins available that specifically help with website seo.
Disadvantages
Cost of implementation Larger scale implementations may require training, planning, and certifications. Certain CMSs may require hardware installations. Commitment to the software is required on bigger investments. Commitment to training, developing, and upkeep are all costs that will be incurred for enterprise systems.[10] Cost of maintenance Maintaining CMSs may require license updates, upgrades, and hardware maintenance. Latency issues Larger CMSs can experience latency if hardware infrastructure is not up to date, if databases are not being utilized correctly, and if web cache files that have to be reloaded every time data is updated grow large. Load balancing issues may also impair caching files. Tool mixing Because the URLs of many CMSs are dynamically generated with internal parameters and reference information, they are often not stable enough for static pages and other web tools, particularly search engines, to rely on them.
Notable web CMS
See also: List of content management systems
Some notable examples of CMS:[11]
WordPress is the most popular content management system. It originated as a blogging CMS, but has been adapted into a full-fledged CMS.
Joomla! is a popular content management system that can be used to easily create and edit webpages, but it is more complex than Wordpress. Drupal is the second most used CMS (top 100k sites) and originated before WordPress and Joomla. It is more difficult to learn and understand than the above two CMSs, but is the most secure. It powers the White House site. ExpressionEngine is in the top 5 most used CMSs (top 100k sites). It is a commercial CMS made by EllisLab but has been used on many sites including the State Department, GE and many others.
Web Content Management Explained in Plain English
Web Content Management Systems (WCM or WCMS), are systems (usually web based) that facilitate the creation, management and delivery of information (content and documents), typically via corporate websites, portals, extranets or intranets. Content Management Systems can be used for corporate websites, secure extranets for trading partners or online communities and intranets. Content Management Systems in large organizations are often referred to as Enterprise Content Management Systems (ECMS). Web Content Management Systems are a subset of the Enterprise Content Management System. The basic roles of a CMS include a content creator, reviewer and a publisher. This user security level enables the editor and reviewer to manage content via a web browser with the content stored in a database. In it’s simplest form, the CMS (using a browser) will allow a content creator to use an editor to create and edit content with an authorized user to approve the content to be published in a live environment. All of this interaction is controlled through security, workflow and audit trails and all of this is stored and tracked in a database. In the years pre and post the dot com boom, what is now described as Content Management Systems or CMS, were custom developed by internal programmers or external contractors. Currently the trend is to purchase Content Management Software due to the following reasons (depending on the vendor):
Extensive pre-built features Upgrade path Scalability More functionality Increased security Fewer software issues Improved usability
Mature product External support Integration expertise Resources to develop additional functionality Lower total cost of ownership Training availability User and technical documentation Application help Problem knowledge base Not reliant on employees with an organization Modularity Product roadmap Application Program Interface (API) available Compliant with standards such as W3C
Content Management Systems are now being utilized to facilitate the following:
Online commerce Knowledge management Document management Information management and dissemination Integration with accounting, distribution or business systems Seamless login to the CMS from the network, such as Microsoft Active Directory Moving business processes online Business process engineering Interaction with community, whether staff, customers, suppliers or other trading partners Self- service capability, providing a more effective and lower cost of service Compliance
Elcom’s elcomCMS Content Management System is utilized by a range of clients including Small to Medium Enterprises, Large multi-nationals and numerous Government agencies. Read more about Elcom’s elcomCMS offering for Web Content Management. With so many CMS vendors out there selling their wares, how do you determine which ones have the right stuff? Hopefully this simple checklist of the top 10 requirements will help you to separate the “wheat from the chaff” so to speak.
Content Management Glossary
Here you find a list of all the common content management related terms. All of the definitions on this page are an internal anchor that link to themselves, thus if you wanted to link at the Intranet definition on this page you would scroll down to Intranet and click on it. Then in the address bar you would see http://www.elcomcms.com/glossary/#intranet which
links directly to that definition. This page is licensed under a Creative Commons license. You can modify it, distribute it, sell it, and keep the rights to whatever you make, provided you included an attribution link back to this page. This work is licensed under a Creative Commons Attribution 3.0 License. To copy the glossary for use on your site, click in the box to select the HTML code, press Ctrl+C to copy, and then paste into your web site:
<h1>Glossary of Content Manangement Terms</h1> <h2><a
Glossary of Content Manangement Terms
Check in check out
Check-in/Check-out is an activity of version control that allows a user to record access to a content asset. In many cases the access to the content asset (eg a document) may result in the asset being 'locked' so that other users don't update it concurrently. Check-in is the activity of reenabling the asset to be used by others.
Collaboration
Collaboration is the process of two or more people working together on a common goal, document, content asset, process, work flow or function. The parties involved can be work colleagues, partners, customers, subject matter experts, or even just interested members. Collaboration is the process in which they interact and enage.
Collaboration platform
A Collaboration platform is a technology that facilitates the interaction and involvement people on a shared goal or task. Collaboration platforms are often web based and allow real-time sharing of thoughts and ideas as well as concurrent input on documents, conversations and content assets.
Content management
Content Management is the practice of organizing and ordering all the content assets of a person, business, company or enterprise. It can relate to documents, web, intranet, portals , products, media and more.
Content management system
A content management system is a way of effectively organizing the content assets of a person, company, business or organization. The content assets can be documents, web pages, images, videos, records, staff details, and other items of information. Content management systems are usually software based and utilised in a collaborative environment. They usually provide controls for managing access and update of the assets as well as version control for controlling history of the changes.
Content manager
A content manager is a person who's role is to ensure content is produced, managed and made available to the appropriate audience. The role can be focussed internally (eg content for staff) and externally (eg content on a web site, links on social media, etc)
Corporate intranet
A corporate intranet is an enhanced version of an intranet that usually includes additional controls for staff management, scheduling, online learning & training, as well as advanced search capabilities.
Digital Asset Management
Digital Asset Management is a component of content management that typically focussed on larger sized content assets including video, image and audio. DAMs include tools for searching within these digital assets, efficiently versioning them and distributing them to users.
Document management
Document management is a specific form of content management that pertains to documents including text based documents, PDFs, emails, spreadsheets and project plans. It usually includes key functionality for checking-in and checking-out documents so that a 'source of truth' can be maintained.
Ecommerce
Ecommerce (or electronic commerce) is the general term for transaction between purchaser and seller. It includes consumer purchasing, B2B and B2E transactions. Ecommerce can be facilitated via online shopping, extranet portals, share trading sites, and many other channels.
Elcom
Elcom is a globally recognized content management systems vendor, providing intranet, extranet and web content management solutions.
Enterprise content management
Enterprise content management is the practice of managing the content and processes of an enterprise. It includes use of a content mangement system, but usually extends to more than just the content assets to encompass workflow, collaboration on content, messaging, advanced searching and custom reporting of content related activities.
Enterprise search
Enterprise Search is an advanced form of content search, to enable larger companies quick location of key assets. It usually includes detailed taxonomy and asset tagging, and the ability to search within a large number of content formats (Eg documents, video, XML files, etc).
Extranet
An extranet is a system, typically accessed via a web browser, that allows a company to provide information, products and services to external parties (eg customers, partners and other companies). Extranets typically require a secure login process to access. Some extranets offer integration points for partner companies to interface with (eg automatic interfacing to sales ordering processes).
Extranet portal
An extranet portal is a personalized view of a company's extranet, typically integrated with access to other applications.
Html5
HTML 5 is the latest web standard for presenting content in the web. The standard is still under development, but even in its draft form it has been embraced by many web developers due to its focus on improved drawing, media playback and offline storage.
Information architecture
Information architecture is both a verb: the act of designing efficient systems for managing complex data, and a noun: the result of the information architecture act. Within content management systems it is used to enable efficient structure of information and content assets.
Intranet
An intranet is a software system, typically used via a web browser, for managing content and company information within an organization. Intranets are usually private and require a login to access (and are this not viewable publicly). Some intranets may not even be accessible externally
from a company's network. Intranets are usually restricted to employees of a company due to the sensitivity of the information provided.
Intranet portal
An intranet portal is a personalized view of a company's intranet and other company systems (eg links to a legacy system used within the organisation). Intranet portals often integrate with other systems to provide users with single sign-on access to those systems.
Knowledge management
Knowledge management is the practice of ensuring insights, results and learning within an organization is captured and made available for staff to find, use, update, adopt and integrate into company processes. Knowledge management often aligned with training and learning, as well as innovation and research initiatives.
Learning management system
Learning management systems (LMS) allow companies to efficiently distribute training, learning and re-skilling content to staff, partners and customers. They are typically provided via web based software systems and viewed using a web browser. A feature of learning management systems is they capture user progress and allow training programs to be paused and resumed easily. Based on user interactions (such as completing items, tests and assignments) the content presented can be tailored to the user.
Mobile web
The Mobile web is the umbrella term for all mobile based web activities including browsing a web site on a mobile device, providing web based applications that target mobile devices and the usability design for sites experienced on mobile devices.
Online shopping
Online shopping is the activity of viewing company products on a web site or portal, and allowing the products (or services) to be purchased via secure transactions if desired.
Semantic web
The semantic web is the consolidation of data that can be interacted with by machines. It was coined by Tim Berners-Lee and is generally used to refer to the technologies that enable machines to process the data.
Taxonomy
Taxonomy refers to the classification of content assets including how documents, images, web content, videos, staff details, training materials etc are tagged, structured and organized.
Version Control
Version control is the process of managing changes to content assets including documents, images, audio, video and text content. Version control can include functionality for locking assets when they are checked-out, as well as merging tools for incorporating multiple changes back into a single source. Tools for categorizing, commenting and highlighting changes are provided on advanced version control systems.
Web CMS
A web CMS is a web based content management system (CMS) that is focussed on maintained web based content assets including HTML, images, documents, video, audio and user information. A web CMS maintains a centralized template structure for consistent look-and-feel across the system, freeing users to concentrate on adding, editing and maintaining the content itself.
Web content management system
A web content management system is the full name for a web CMS. See: Web CMS
Web engagement management
The process of building relationships with customers that result in them becoming ambassadors for your brand or product. It is the process of ensuring that a site presents the right content, to the right person, at the right time.
Wiki
A wiki is a web based system for creation, updating and searching of simple HTML content. A wiki is usually collaboratively edited, and is often open to public access. Some wikis allow anonymous access and updating of wiki pages.
Component content management system
From Wikipedia, the free encyclopedia Jump to: navigation, search
This article relies largely or entirely upon a single source. Relevant discussion may be found on the talk page. Please help improve this article by introducing citations to additional sources.
(March 2009)
A component content management system (CCMS) is a content management system that manages content at a granular level (component) rather than at the document level. Each component represents a single topic, concept or asset (for example an image, table, product description, a procedure). The CCMS must be able to track "not only versions of topics and graphics but relationships among topics, graphics, maps, publications, and deliverables." [1] Components can be as large as a chapter or as small as a definition or even a word. Components in multiple content assemblies (content types) can be viewed as components or as traditional documents. Although modular documentation is not necessarily XML-based, it is usually the case. Standards include:
Darwin Information Typing Architecture (DITA) S1000D.
Challenges for the technical writers include topic-based authoring, that is shifting from writing book-shaped, linear documentation to writing modular, structured and reusable content component. Each component is only stored one time in the content management system, providing a single, trusted source of content. These components are then reused (rather than copied and pasted) within a document or across multiple documents. This ensures that content is consistent across the entire documentation set.[2] Each component has its own lifecycle (owner, version, approval, use) and can be tracked individually or as part of an assembly. Component content management (CCM) is typically used for multi-channel customer-facing content (marketing, usage, learning, support). CCM can be a separate system or be a functionality of another content management system type (for example, enterprise content management or web content management).
Contents
1 Benefits 2 Notes 3 Resources 4 See also 5 External links
Benefits
Benefits of managing contents at components level:
1. 2. 3. 4. Greater consistency and accuracy. Reduced maintenance costs. Reduced delivery costs. Reduced translation costs.[3]
Benefits of using a component content management system:
Version and control over the documents and the contents - reused or not. Check impacts on reused content changes. Improved collaboration and automation with workflows. Manage documentation releases. Ease of links and content maintenance. Further reduce translation costs. Higher collaboration. Improved modularity. Integration with editors.
Notes
1. ^ Howard Schwartz. "Why CCM is not a CMS: Or Why You Shouldn't Confuse a Whale and a Fish". The Center for Information-Development Management. 2. ^ "Crash Course for Content Management: What is content management?". Vasont Systems. 3. ^ Ann Rockley and Steve Manning. "Component content management: Overlooked by analysts; required by technical publications departments". The Rockley Group Inc.
Resources
S1000D Official homepage OASIS Official DITA page Comparison of Document Markup Languages
