Financial Reporting

PRP Grants Management
Workshop

Financial Reporting




POVERTY REDUCTION


The Objective:
• To present the contractual issues to do
with financial reporting, that is:
1. The templates & the acquittals process
2. The important deadlines
3. The audit reports submission




COMMUNITY DRIVEN


1. The Cash Flow Forecast
• Is derived from the approved budget
and the work plan
• Provisional CF due on the 25
th
of the
month preceding the quarter being
forecast Cash Flow Forecast Template.xls
• Final forecast due on the 25
th
of the first
month of forecast, together with
quarterly reports

RESILIENCE


The Expenditure Reporting Template
• The monthly report, soft copy
• The quarterly report, soft & signed hard
copies
• Due on the 25th of the month
subsequent to the month being
reported
• Exp reporting template.xls
SUSTAINABLE IMPACT


3.Request for cash advance and actual
Expenditure report- Annex 1
• A summary of the quarter’s financial
activities
• Annex 1.xls
ECONOMIC EMPOWERMENT



4. Letter of Request

• A formal letter on the organization's
letterhead
• A part of the quarterly report set
• Reflects the amount being requested
• Reflects any remarks pertinent to the
reports





(Nov)Oct
Monthly Exp
report
(Jan)Oct-Dec
Qtrly report

(Dec)Nov
Monthly
report + Jan-
Mar 12 CF


25
th

April
?

(Oct)Jul –
Sept Qtrly
report


(Sept) Oct-
Dec Prov.
CF


(Feb)Jan
Monthly Exp
report


(Mar)Feb Exp
report + Prov
CF

INNOVATION


The Disbursement process
• Quarterly requests
• Monthly disbursements
• First month – provisional forecast
• Second & third month – annex 1 plus final
forecast
• Disbursement can be monthly or
quarterly advance at GRM’s discretion
PRO POOR APPROACHES


Audits & Final Financial report
• An audited final financial report within
1month
• Entity audited accounts within 4months
REDUCING VULNERABILITY



Tatenda


Siyabonga


Thank you