The Objective:
• To present the contractual issues to do with financial reporting, that is: 1. The templates & the acquittals process 2. The important deadlines 3. The audit reports submission POVERTY REDUCTION
1. The Cash Flow Forecast
• Is derived from the approved budget and the work plan • Provisional CF due on the 25th of the month preceding the quarter being forecast Cash Flow Forecast Template.xls • Final forecast due on the 25th of the first month of forecast, together with quarterly reports COMMUNITY DRIVEN
The Expenditure Reporting Template
• The monthly report, soft copy • The quarterly report, soft & signed hard copies • Due on the 25th of the month subsequent to the month being reported • Exp reporting template.xls
RESILIENCE
3.Request for cash advance and actual Expenditure report- Annex 1
• A summary of the quarter’s financial activities • Annex 1.xls
SUSTAINABLE IMPACT
4. Letter of Request
• A formal letter on the organization's letterhead • A part of the quarterly report set • Reflects the amount being requested • Reflects any remarks pertinent to the reports ECONOMIC EMPOWERMENT
(Sept) OctDec Prov. CF
(Oct)Jul – Sept Qtrly report
(Nov)Oct Monthly Exp report
April
?
(Mar)Feb Exp report + Prov CF
th 25
(Dec)Nov Monthly report + JanMar 12 CF
(Feb)Jan Monthly Exp report
(Jan)Oct-Dec Qtrly report
The Disbursement process
• • • • Quarterly requests Monthly disbursements First month – provisional forecast Second & third month – annex 1 plus final forecast • Disbursement can be monthly or quarterly advance at GRM’s discretion INNOVATION
Audits & Final Financial report
• An audited final financial report within 1month • Entity audited accounts within 4months