Security
Content
CHECKLIST FOR EVALUATION OF SECURITY
Location: _______________________________________________________________ Address: _______________________________________________________________ Checklist Completed By: _________________________________ Date: ___________
This checklist is intended to determine if appropriate security measures are in existence, giving reasonable protection. Through appraisal of the following information, the degree of security needed can be determined. Yes External Security 1. Is access to the facility by individual vehicles controlled at designated points? 2. Are appropriate sign (s) setting forth provisions of entry conspicuously located at all principle entrances (Co., name, authorized personnel only, speed limit 10 mph, vehicles, packages, and parcels, subject to inspection)? Is the facility adequately illuminated? Is fencing used to protect the facility? Is the fencing in good repair? Is the fencing protected with barbed wire? Is the fencing such that an intruder cannot crawl under it? Are boxes, material, etc. placed at a safe distance (6’ to 10’) from the fence? Are the gates solid and in good repair? Are the weeds from around the fence line regularly sprayed or cleaned out? Are the gates properly controlled and locked on schedule? Are the keys to external gates and doors properly restricted and controlled? No N/A
3. 4. 5. 6. 7. 8.
9. 10.
11. 12.
Yes 13. Are NO TRESPASSING SIGNS posted on the perimeter fence every 25 feet? Are piles of stock, crates, merchandise, etc. placed a distance from the building so as not to give an intruder (s) a hiding place? Have weeds or trash around the building been cleared away?
No
N/A
14.
15.
Security Guard / Gate House 16. Are security guards used to protect the facility? 17. Does the guard post or gatehouse provide adequate surveillance of the entrance and parking areas? Are instructions posted as to the admittance of individuals or vehicles? Are all important phone numbers listed and posted? Does the security guard have an up-to-date employee roster? Is the security guard familiar with the emergency preparedness program? Are recorded hourly rounds made? If the facility does not have a security guard, does someone perform the above?
18.
19. 20. 21.
22. 23.
Access Control 24. Does a receptionist man the lobby or individual at all times during normal business hours? 25. 26. Is a visitor pass used? Are appointments verified prior to issuance of the visitor pass? Are visitors checked out of the premises and passes returned? Are packages, parcels, toolboxes, etc. inspected?
27.
28.
Yes Personnel 29. Are pre-employment checks made? 30. 31. Are identification cards / badges used? Are identification cards / badges checked at the employee entrance? Are employees restricted to use of one entrance? Are supervisors instructed to challenge strangers in work area, etc.?
No
N/A
32. 33.
Buildings (s) – Physical Security 34. Are exterior walls actually as solid as they look, i.e. in good repair? 35. Are roof openings secured by a double cylinder deadbolt / padlock? Are all doors in lockable condition? Are all doors in good repair? Is the door designed so that the lock cannot be reached by breaking out glass or lightweight panel? Are hinges designed so that they cannot be disengaged? Are the door lock bolts on latches so designed or located that it cannot be pushed back with a thin instrument? Are the door locks so designed or the doorframe built so that the doors cannot be forced by spreading the frame?
36. 37. 38.
39. 40.
41.
Alarm System – Burglary 42. Are the building (s) protected by an alarm system? 43. Are the alarms Alarm System Underwriters Laboratories approved? Is the system a local alarm (internal and external bell)?
44.
Yes 45. 46. 47. 48. Does the alarm company central station monitor the system? Is the system tested monthly? Does the system cover all openings? Do you maintain a logbook of service, false alarms, testing and alarm outages?
No
N/A
Lock and Key Control 49. Is someone responsible for key control? 50. 51. 52. Are extra keys secured to prevent easy access? Is an annual key audit conducted? Are locks changed when keys are lost or not accounted for?
Control of High Theft Items 53. Has the facility identified and segregated material with high loss potential? 54. 55. 56. 57. Are these items inventoried on a regular schedule? Are cribs secure on all sides and top? Are cribs in lockable condition? Are tools stored in secure crib or container when not in use?
Shipping and Receiving 58. Are good housekeeping practices maintained in and around the dock area to deter pilferage? 59. 60. 61. 62. Is there a designated waiting area for truck drivers? Do drivers remain there? Are drivers instructed not to wander around the premises? Are drivers restricted from loading their own vehicles?
Yes 63. Are drivers prevented from using the cafeteria, lunchrooms or rest rooms? Are all unnecessary personnel restricted from the dock area? Are items being loaded or unloaded checked to insure accuracy? Are incoming trucks with high value freight unloaded immediately? Is damaged freight, broken cartons, etc. accounted for immediately?
No
N/A
64. 65.
66.
67.
Trailer Security – Overnight 68. Are trailers to be unloaded, left overnight at the dock? 69. Are trailers in a secure area?
Records Protection 70. Are blank checks stored in a safe manner? 71. 72. 73. Is confidential information stored in a secure manner? Is petty cash stored in a secure manner? Is the safe (s) designed for burglary protection as well as fire protection? Is the safe (s) Underwriters Laboratories approved? If a vault is used, are walls and doors secure? Are government classified documents kept at the facility? Is confidential information destroyed in a proper manner?
74. 75. 76. 77.
Custodial Services 78. Are custodial employees contract personnel? 79. Are contract custodial employees insured for Fidelity Coverage per incident, General Liability and Workers’ Compensation?
Yes 80. 81. Are custodial employees supervised? Are they restricted from access to critical areas?
No
N/A
Waste / Scrap Disposal 82. Is there a designated and secure area for waste disposal? 83. 84. Is scrap material mutilated, defaced or rendered unusable? Do facility personnel witness scrap removal?
Parking 85. Are assigned parking spaces designated by number and not by name or title? 86. 87. Is visitor’s parking restricted? Is the parking lot physically separated from the (outside the fenced in area) facility? Are parking lots patrolled on a regular basis? If so, are drivers of unidentified vehicles challenged?
88. 89.
General 90. Are emergency telephone numbers listed with the police and fire departments? 91. 92. Does the police department patrol the area? Is the area classified as a high crime area?
Losses Describe previous losses (type, amount, and date).
Describe precautions taken to prevent recurrence.
Diagram Prepare a diagram of the facility on a separate sheet and attach. Describe openings, location of openings and protection – locks, bars, screens, etc.
Location: _______________________________________________________________ Address: _______________________________________________________________ Checklist Completed By: _________________________________ Date: ___________
This checklist is intended to determine if appropriate security measures are in existence, giving reasonable protection. Through appraisal of the following information, the degree of security needed can be determined. Yes External Security 1. Is access to the facility by individual vehicles controlled at designated points? 2. Are appropriate sign (s) setting forth provisions of entry conspicuously located at all principle entrances (Co., name, authorized personnel only, speed limit 10 mph, vehicles, packages, and parcels, subject to inspection)? Is the facility adequately illuminated? Is fencing used to protect the facility? Is the fencing in good repair? Is the fencing protected with barbed wire? Is the fencing such that an intruder cannot crawl under it? Are boxes, material, etc. placed at a safe distance (6’ to 10’) from the fence? Are the gates solid and in good repair? Are the weeds from around the fence line regularly sprayed or cleaned out? Are the gates properly controlled and locked on schedule? Are the keys to external gates and doors properly restricted and controlled? No N/A
3. 4. 5. 6. 7. 8.
9. 10.
11. 12.
Yes 13. Are NO TRESPASSING SIGNS posted on the perimeter fence every 25 feet? Are piles of stock, crates, merchandise, etc. placed a distance from the building so as not to give an intruder (s) a hiding place? Have weeds or trash around the building been cleared away?
No
N/A
14.
15.
Security Guard / Gate House 16. Are security guards used to protect the facility? 17. Does the guard post or gatehouse provide adequate surveillance of the entrance and parking areas? Are instructions posted as to the admittance of individuals or vehicles? Are all important phone numbers listed and posted? Does the security guard have an up-to-date employee roster? Is the security guard familiar with the emergency preparedness program? Are recorded hourly rounds made? If the facility does not have a security guard, does someone perform the above?
18.
19. 20. 21.
22. 23.
Access Control 24. Does a receptionist man the lobby or individual at all times during normal business hours? 25. 26. Is a visitor pass used? Are appointments verified prior to issuance of the visitor pass? Are visitors checked out of the premises and passes returned? Are packages, parcels, toolboxes, etc. inspected?
27.
28.
Yes Personnel 29. Are pre-employment checks made? 30. 31. Are identification cards / badges used? Are identification cards / badges checked at the employee entrance? Are employees restricted to use of one entrance? Are supervisors instructed to challenge strangers in work area, etc.?
No
N/A
32. 33.
Buildings (s) – Physical Security 34. Are exterior walls actually as solid as they look, i.e. in good repair? 35. Are roof openings secured by a double cylinder deadbolt / padlock? Are all doors in lockable condition? Are all doors in good repair? Is the door designed so that the lock cannot be reached by breaking out glass or lightweight panel? Are hinges designed so that they cannot be disengaged? Are the door lock bolts on latches so designed or located that it cannot be pushed back with a thin instrument? Are the door locks so designed or the doorframe built so that the doors cannot be forced by spreading the frame?
36. 37. 38.
39. 40.
41.
Alarm System – Burglary 42. Are the building (s) protected by an alarm system? 43. Are the alarms Alarm System Underwriters Laboratories approved? Is the system a local alarm (internal and external bell)?
44.
Yes 45. 46. 47. 48. Does the alarm company central station monitor the system? Is the system tested monthly? Does the system cover all openings? Do you maintain a logbook of service, false alarms, testing and alarm outages?
No
N/A
Lock and Key Control 49. Is someone responsible for key control? 50. 51. 52. Are extra keys secured to prevent easy access? Is an annual key audit conducted? Are locks changed when keys are lost or not accounted for?
Control of High Theft Items 53. Has the facility identified and segregated material with high loss potential? 54. 55. 56. 57. Are these items inventoried on a regular schedule? Are cribs secure on all sides and top? Are cribs in lockable condition? Are tools stored in secure crib or container when not in use?
Shipping and Receiving 58. Are good housekeeping practices maintained in and around the dock area to deter pilferage? 59. 60. 61. 62. Is there a designated waiting area for truck drivers? Do drivers remain there? Are drivers instructed not to wander around the premises? Are drivers restricted from loading their own vehicles?
Yes 63. Are drivers prevented from using the cafeteria, lunchrooms or rest rooms? Are all unnecessary personnel restricted from the dock area? Are items being loaded or unloaded checked to insure accuracy? Are incoming trucks with high value freight unloaded immediately? Is damaged freight, broken cartons, etc. accounted for immediately?
No
N/A
64. 65.
66.
67.
Trailer Security – Overnight 68. Are trailers to be unloaded, left overnight at the dock? 69. Are trailers in a secure area?
Records Protection 70. Are blank checks stored in a safe manner? 71. 72. 73. Is confidential information stored in a secure manner? Is petty cash stored in a secure manner? Is the safe (s) designed for burglary protection as well as fire protection? Is the safe (s) Underwriters Laboratories approved? If a vault is used, are walls and doors secure? Are government classified documents kept at the facility? Is confidential information destroyed in a proper manner?
74. 75. 76. 77.
Custodial Services 78. Are custodial employees contract personnel? 79. Are contract custodial employees insured for Fidelity Coverage per incident, General Liability and Workers’ Compensation?
Yes 80. 81. Are custodial employees supervised? Are they restricted from access to critical areas?
No
N/A
Waste / Scrap Disposal 82. Is there a designated and secure area for waste disposal? 83. 84. Is scrap material mutilated, defaced or rendered unusable? Do facility personnel witness scrap removal?
Parking 85. Are assigned parking spaces designated by number and not by name or title? 86. 87. Is visitor’s parking restricted? Is the parking lot physically separated from the (outside the fenced in area) facility? Are parking lots patrolled on a regular basis? If so, are drivers of unidentified vehicles challenged?
88. 89.
General 90. Are emergency telephone numbers listed with the police and fire departments? 91. 92. Does the police department patrol the area? Is the area classified as a high crime area?
Losses Describe previous losses (type, amount, and date).
Describe precautions taken to prevent recurrence.
Diagram Prepare a diagram of the facility on a separate sheet and attach. Describe openings, location of openings and protection – locks, bars, screens, etc.
